Organise, monitor and optimise relationships
with elected officials

Augure provides a simple and efficient solution to organising meetings, creating the minutes for meetings and following them up (measures to be taken following the meeting).

Our software facilitates continuous and complete tracking of all exchanges with each institutional contact. It keeps a record of the entire relationship between the company and the elected official: past correspondence (dates, subjects), the latest meetings, names of participants, subjects discussed, future meetings, etc.
This overview can be highly practical when it comes to determining whether key contacts have been communicated with appropriately, whether certain meetings have been scheduled or still need to be planned, etc. As usual, each meeting overview can be supplemented by clicking on the meeting screen to access all the information relating to the event.

A notification system provided by the software can also, for example, alert a user when a new element in the relationship has been added by one of the elected officials they are tracking (new meeting ahead, new message received), or when an alert has to be created.

Augure combines all elements of the relationship in a single software solution, which can be used in contexts such as an individual meeting, an event, correspondence (post or email), etc.

All this information in a single location and in an optimised format provides a better overview of all measures that are ongoing, planned or yet to come for a specific elected official, or in a more general approach by subject or type of contact.

It is vital to prepare well for a meeting with an institutional partner by collecting a wide range of information in advance. Augure simplifies this preparation process, thanks to the automation and collection of all useful information in a clear approach and in a single location.

First, it is necessary to have access to the biography and all relevant information relating to the person and their function.
Augure provides access to the biographies of each elected official (if this information has been provided by the database operator or users), their contact details, their function, their career history, and the appropriate form of address and protocol.  Added to this are any other specific criteria provided by users (key contact, proximity to president).

The file will also integrate the history of the relationship between the company and the elected official (or candidate): correspondence, the latest meetings (and subjects discussed), names of participants, forthcoming meetings, etc.

Finally, each meeting file lists the practical information relating to the meeting: date, participants, format, location, chairperson, initiator, coordinates, aim/main topic, etc.

Thanks to the creation of a meeting file, it is easy to search for a specific meeting and to export the file. Exporting this file provides in a single click all the advance information available in order to ensure a successful meeting.

This also makes it easier to respond to unexpected changes and to make modifications to an agenda. It is possible, for example, to easily reassign a meeting if the participant is unable to attend, including transfer of all information entered in the file in advance of the meeting.

The meeting summary plays an essential part in the management of institutional relations.
The summary produced at the end of the meeting enables you to record the subjects discussed, tone of the event, development of the relationship before and after the meeting, associated costs, etc. The software allows users to upload attachments and/or meeting reports.

Depending on the level of confidentiality and therefore the accessibility required, it is possible to make documents confidential or accessible only to certain users.

The topics addressed can be chosen from a predefined selection, or formulated via the system of sub-categories, keywords or free-text fields. Integration of topics within a specific classification (at a minimum within a framework of main subjects) is often recommended in order to make them easier to analyse and read in general, by subject if necessary.

This stage also enables identification of any sensitive points to be highlighted or to be reported urgently to management, and more generally ensures that all useful details are recorded.

In addition to a summary of the meeting, the software solution also allows information to be added relating to any actions to be taken following the meeting: sending documents, further meetings, notification of a body/institution, etc.

Augure also enables users to complete fields related to the HATVP declaration, making it much easier to perform this precise and essential task by helping users to identify the relevant activities for the declaration. This useful function thus minimises the risk of omissions or errors.

As is always the case with Augure, the criteria for the summary and analysis of meetings are tailor-made according to the needs and specifications of the client. These indicators also serve in the long term to analyse the evolution of relationships between the company and its stakeholders.